Penn State Philly


Board Positions and Committees

Interested in getting more involved with Penn State Philly?

We are always looking for volunteers for all of our committees and would love your help! Your local chapter of the Alumni Association is a great way to give back to our alma mater and meet fellow Nittany Lions. Committee and board positions are described below. Reach out to the current committee chair/Director at the given email address or to president@pennstatephilly.org with any questions.

Elections for all positions on the Board of Directors are held every two years in June. The term of office is two years, beginning on July 1 of the election year and ending on June 30 of the next election year. The next elections will take place at the Board Meeting scheduled for June 12, 2017. All those interested in running for a board position must submit the below application to president@pennstatephilly.org by Friday, May 26, 2017.

FY 2017-2019 Board Application

We hope you consider joining one of our committees or our board and making a difference!

 

Executive Committee of the Board of Directors

President - president@pennstatephilly.org

The President shall preside at all meetings of the Chapter and serve as Chairman of the Board and an ex-officio member of all committees. He/she shall manage the day-to-day business of the Chapter, call Chapter and Board meetings and preside at those meetings. The President shall inform the Alumni Association of Chapter activities and shall be responsible to submit all reports as are required by the Alumni Association. The President shall be the primary liaison with the Alumni Association and other Penn State alumni groups. The President shall be responsible to ensure proper training of executive officers and Board members.

Vice President - vicepresident@pennstatephilly.org

In the event of the absence or disability of the President, or at his/her request, the Vice President shall perform the duties of the President. He/she shall perform such additional duties as may be delegated to him/her by the President. If the office of the President becomes vacant, the Vice President shall become President until the next Elections Meeting.

Secretary - secretary@pennstatephilly.org

The Secretary shall prepare the agenda for meetings of the Executive Officers and Board of Directors. The Secretary shall keep the minutes of Board meetings, shall notify members of meetings, shall notify members of election or appointment to office, and shall act as custodian of records. The Secretary shall work closely with the President and Vice President to prepare all reports as required by the Alumni Association. The Secretary shall oversee all communications with Chapter members at the intervals deemed necessary by the Board, which includes but is not limited to: email blasts, membership letters, invitations, and social media posts.

Treasurer - treasurer@pennstatephilly.org

The Treasurer shall safeguard, account for and disburse the funds of the Chapter according to the guidelines set forth in the Chapter Bylaws. The Treasurer shall be responsible for preparing an annual budget for the Chapter and making monthly financial reports to the Board.

Committees

Activities - activities@pennstatephilly.org

This committee shall be responsible for providing a well-rounded series of events designed to promote all aspects of Penn State. The Activities Director shall identify potential areas of interest of the general and potential membership of the Chapter and should be aware of social events happening in and around Philadelphia in which the Chapter could participate. Furthermore, the Activities Director shall serve as the Board liaison to the ad hoc Liberty Ball Planning Committee and shall help identify potential successors to the Liberty Ball Planning Committee Chair position to the Board for each year’s event.

Community Service - service@pennstatephilly.org

This committee shall provide Chapter members the opportunity to deliver service in community projects. The Community Service Director shall serve as liaison between the Chapter and non-profit community service organizations and shall maintain awareness of the Philadelphia community’s needs and seek to involve the Chapter in solutions.

Membership - membership@pennstatephilly.org

This committee shall devise ways to encourage area alumni to participate in Chapter activities and to become members of the Chapter and the Alumni Association. The Membership Director shall maintain complete records of all active and honorary members of the Chapter and the list of all current Alumni Association members in Philadelphia County. The Membership Director is also responsible for sending welcome information to new Chapter members.

Scholarship and Student Outreach - scholarship@pennstatephilly.org

This committee shall develop fundraising events for the Chapter scholarship program for current students of Penn State and generate awareness and interest in the Chapter among Penn State students through various activities organized between students and Chapter members. The Scholarship and Student Outreach Director shall administer the Chapter scholarship program and be responsible for coordinating the annual Freshman Sendoff Event.

Technology - technology@pennstatephilly.org

This committee shall be responsible for maintaining, and as necessary creating and updating, the technological infrastructure of the Chapter. The Technology Director shall be responsible for the functionality of the Chapter website, social media platforms, electronic payments, and other telephony and shall evaluate and address the technological needs of the Chapter on an ongoing basis.

A Note on Professional Development

The Philadelphia Chapter shall no longer seat a committee centered on professional development. Events of this nature shall be hosted and promoted exclusively through partnership with the Smeal Club of Philadelphia.